Job Description
Location: Bismarck, North Dakota
Wage Range: $40,000 – $52,000 annually ($19 – $25 per hour), depending on previous experience and education.
Hours: Part-Time, Regular (30 hours week)
Schedule: Monday – Friday, work schedule between 8:00 am – 5:00 pm
Status: Non-Exempt
Organization: NADC/NATIVE, Inc.
Position Summary
The Full-Charge Bookkeeper & Payroll Specialist is responsible for maintaining the organization’s financial records, managing bookkeeping functions, supporting payroll processing, and ensuring accurate reporting of financial activities. This position plays a key role in maintaining financial integrity, compliance, and operational efficiency.
Key Responsibilities
Process accounts receivable and accounts payable, ensuring timely bookkeeping and payment of invoices for programs and projects.
Maintain the general accounting system, records, and financial statements using QuickBooks Online.
Collect, process, and file purchase requisitions and purchase orders; complete approved purchases as required.
Collect and review gap funding requests for completeness and proper documentation; maintain organized records.
Communicate with vendors to ensure accurate and timely payments.
Assist in developing and maintaining financial management and procurement policies and procedures.
Support cash management activities, including bank monitoring and account reconciliations.
Gather and reconcile leave slips with timesheets; submit verified payroll hours to CPA or payroll provider.
Maintain organized financial documentation in accordance with organizational and regulatory requirements.
Provide financial reports and support as requested by management.
Qualifications
Associate’s degree in Accounting, Business, or related field preferred; equivalent experience considered.
Minimum 2 years of bookkeeping or accounting experience.
Proficiency in QuickBooks Online and Microsoft Office Suite.
Experience with payroll processing and timesheet reconciliation.
Strong attention to detail and organizational skills.
Ability to maintain confidentiality and handle sensitive financial information.
Strong communication and vendor coordination skills.
Work Environment
This position operates in a professional office environment and requires interaction with vendors, financial institutions, employees, and external CPA or payroll service providers.